Tag Archives: OSP 2021

Oregon Star Party 2021

OSP Director Team Newsletter — April 2021

Oregon Star Party

Greetings from you OSP Director Team,

This is our second off-season update on the status of OSP 2021.  Like our January update, we remain optimistic that OSP 2021 will indeed happen.  We are working through some setbacks and contingencies, but we remain very optimistic that we will have a star party during the August 3rd – 8th time frame at the Ochoco National Forest Indian Trail Spring venue.

We are optimistic that we will be able to work within Oregon State and USFS group assembly requirements for an outdoor event such as a star party, and we are optimistic that the public health trends will continue in the favorable manner we’ve seen in recent couple of months.  We recognize that people are itching to get out and enjoy the night sky in dark skies and we are working diligently to make that happen for OSP 2021.

That said, we are dealing with difficult times and we are working to overcome some setbacks in our planning, and we need your help to help us make some event decisions.  In the next week or so we will be sending out a survey to all OSP attendees from 2017-2019 asking for your opinion on the many activities and services that have been offered at recent OSPs.  The survey results will help us make adjustments IF NEEDED to ensure OSP 2021 is a fun and viable event.

Please look for this survey and respond as quickly as possible.  Your opinion matters!

Thanks, and clear skies,

Your OSP Director Team 

Director – Bill Carberry

Asst Directors – Andy Phelps and Chris George

At-Large – Duncan Kitchin and Steve Weiler

Looking For Volunteers — Late May

It may not be surprising, but the Oregon Star Party would not be possible without the incredible effort of our volunteers. Every year, OSP comes and ends with a resounding success. And every year, a small battalion composed of committee members and other volunteers generously give their time to prepare for our special week of star gazing at Indian Trail Springs. It takes an unbelievable amount of time and effort! When we arrive on site, our attendee volunteers fast get busy preparing and setting up those services that make OSP so successful. We need your help!

The Oregon Star Party committee is calling upon any of those who are attending to volunteer for OSP 2021. Help us make this years Oregon Star Party a success! We have a number of unfilled volunteer slots. Most volunteer slots are for two hour shifts with some longer. None are difficult. We would like to see as many of these positions filled as possible before the star party begins in late July.  

If you plan to arrive early or stay later, we want to hear from you! We will need help marking tent locations, setting up signs, tables, and chairs, as well as stocking some of our operational tents. If you will be staying until the last day or perhaps later, we will again need help tearing things down, stocking trailers, and preparing them to take back home.  During the star party there are many essential positions, easy work, that include Registration Tent help, ticket takers, greeters, parking monitors, telescope mentors, and floater positions (fulfilling a task when needed.)

In return for your help, each volunteer will receive an additional prize raffle ticket and one Caldwell Buck (discount coupon for food, drink, etc.) for each shift worked.

In addition to all of the aforementioned perks, each volunteer will get a complimentary OSP-customized water bottle! Photos to come. This bottle features an insulated design to keep your hydro cool in the high desert sun. Gone are the days of hot hydration; volunteer with OSP today!

Volunteer Jobs

You can read a description of each volunteer position on our volunteer page: https://oregonstarparty.org/welcome/volunteers/


If you have any questions regarding any of the volunteer positions please contact our volunteer coordinator, Dana Gehm, at [email protected].

We are looking forward to meeting each and every one of you at OSP 2021! Drop by the Information Tent and say hello.

Wishing you clear skies!

OSP Director Team Newsletter — January 2021

Greetings. We hope you had a safe and happy holiday season.

Now that the holidays are over and winter is in full swing, it’s time to think of good times ahead. What could be more inspiring on a cold, wet winter night than to think of clear dark skies with our scopes pointed skyward surrounded by astronomy friends (old and new)?

We were all sad that OSP 2020 went the way of many things we normally cherish. It was a difficult, but necessary, decision cancel last summer’s star party, but we wanted to let you know that planning for August 3 – 8, 2021 is well underway with some changes planned for this year’s event.

The biggest challenge for OSP 2021 continues to be COVID and how we’ll be able to have a safe star party this summer. There are a lot of organizational decisions that have to be made so that we will be able to hold a safe star party this summer, and there will be personal decisions each and every attendee will have to make so everyone feels safe going to an event like a star party… any star party… this year. One thing is for sure… we’ll need to create an OSP community spirit where every person does their part– all of us working together to make it safe.

If OSP 2021 is able to happen (and we are optimistic it will) it will be the safest star party in the country. That’s a bold promise that we don’t make with some disillusioned sense that we’d able to impact science, but because we’ve made a firm commitment to our attendees that we will do what we have to do to make OSP a safe event for everyone. If we can’t make enough attendees feel safe, then we will (regrettably) cancel just as we did in 2020. As dark as it seems right now there is a light at the end of the tunnel and if that light shines bright and safe OSP will be ready.

Changes have already happened that won’t be immediately apparent to OSP attendees. Andy Phelps got a new job that will probably preclude him attending in 2021, so he stepped down as Director this summer with Bill Carberry agreeing to step in as the new Director. Andy has agreed to stay involved as an Asst Director, so we still have his background for planning 2021, and Chris George has also agreed to serve as Assistant Director. The Committee membership and roles have largely remained the same, but Bill, Andy and Chris will be joined by Duncan Kitchin and Steve Weiler to for a new leadership committee called the Director’s Team that will do the week-to-week work to plan for 2021.

The biggest change that is planned for 2021 will impact every attendee before they even get to this summer’s star party. We have put in a permit application with the US Forest Service to do road improvements to the 4.2 miles of dirt roads leading into Indian Spring Trail. We’ve proposed grading on most of those two roads with some re-gravel work where needed with the clearing of tree branches and the removal of some dead trees that are safety concerns. This work will be done in the spring when the roads are
dry enough, and the plan is to drag the roads right before the star party to smooth them out just before arrival. The permit application is still in the approval process, but the feedback from the ranger station has been positive.

We will publish this newsletter several times over the spring as plans for 2021 firm up, and we have more insight on the prospects for a safe OSP 2021.

Have a safe winter and spring.

Clear Skies,
Your OSP Director Team
   Bill Carberry – Director
   Andy Phelps – Asst Director
   Chris George – Asst Director
   Duncan Kitchin
   Steve Weiler